§ 14-237-109. Cash receipts journal

(a) Water and sewer departments shall establish a cash receipts journal or an electronic receipts listing, which shall indicate the:

1. (1) Receipt number;

2. (2) Date of the receipt;

3. (3) Payor;

4. (4) Amount of the receipt; and

5. (5) Classification or general ledger account.

(b) Classifications of the receipts shall include the major sources of revenue.

(c)

1. (1) All items of receipts shall be posted to and properly classified in the cash receipts journal or electronic receipts listing.

2. (2)

   1. (A) The journal shall be properly balanced and totaled monthly and on a year-to-date basis.

   2. (B) The journal shall be reconciled monthly to total bank deposits as shown on the department’s bank statements.

3. (3)

   1. (A) The electronic receipts listing shall be posted to the general ledger at least monthly.

   2. (B) The general ledger shall be reconciled monthly to total bank deposits as shown on the department’s bank statements.