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(a) The Division of Information Systems shall submit status reports annually or when requested to the Joint Committee on Advanced Communications and Information Technology.
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(b)
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(1) Each state agency shall develop a biennial information technology plan that establishes state agency goals, objectives, and policies regarding the development and use of information technology.
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(2)
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(A) Each state agency shall specifically include a policy regarding the use of the internet.
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(B) A statement of the agency’s policy regarding the use of the internet shall include:
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(i) The penalties for violations of the agency’s internet policy;
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(ii) The number of employees and computers that have access to the internet and the percentage of those employees and computers to the total number of employees and computers;
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(iii) The needs of the agency and how those needs relate to the use of the internet; and
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(iv) The responsibilities of the agency’s employees as those responsibilities relate to the efficient and responsible use of the internet.
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(3) Plans may be updated by agencies in a timely manner to remain current and must accommodate changes in the evolving state information technology plan and standards.
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(c) The division shall distribute criteria, elements, form, and format for agency plans. Plans may include, but not be limited to, the following:
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(1) A statement of the agency’s mission, goals, and objectives for information technology;
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(2) Goals and objectives for achieving electronic access to agency records, information, and services;
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(3) Consideration of a variety of information technologies, including those that help transcend geographic locations, standard business hours, economic conditions of users, and disabilities;
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(4) Compliance with the Freedom of Information Act of 1967, § 25-19-101 et seq.;
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(5) An explanation of how the state agency’s mission, goals, and objectives for information technology support and conform to the state information technology plan developed by the division;
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(6) An implementation strategy to include:
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(A) Annual implementation objectives of the plan;
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(B) Methods to educate both state employees and the public in the effective use of access technologies; and
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(C) Agency activities to increase electronic access to public records and information to be implemented within available resources and existing state agency planning processes;
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(7) Projects and resources required to meet the objectives of the plan;
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(8) Estimated schedules and funding required to implement identified projects;
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(9) An evaluation of the agency’s performance relating to information technology;
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(10) An assessment of progress made toward implementing the agency information technology plan;
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(11) A discussion of progress toward electronic access to public information and enabling citizens to have two-way interaction for obtaining information and services from state agencies; and
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(12) An inventory of state agency information technology.
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(d)
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(1) Plans developed or updated shall be submitted to the division.
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(2) The division may reject, require modification to, or approve plans as deemed appropriate.
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(3) Plans shall be modified by the state agency as necessary.
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(e)
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(1) Plans developed or updated by public instrumentalities shall be submitted for review to the Joint Committee on Advanced Communications and Information Technology.
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(2) The Joint Committee on Advanced Communications and Information Technology may seek the assistance of the division in conducting this review.
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(3) Plans shall be modified by the public instrumentality as necessary.
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