41-151. Definitions In this article, unless the context otherwise requires: 1. " Director" means the director of the state library. 2. " Records" : (a) Means all books, papers, maps, photographs or other documentary materials, regardless of physical form or characteristics, including prints or copies of such items produced or reproduced on film or electronic […]
41-151.01. Arizona state library, archives and public records A. The Arizona state library, archives and public records is established in the office of the secretary of state. B. The state library shall: 1. Acquire and provide access to materials relating to the following in print, in an electronic format or in any other format: (a) […]
41-151.02. Electronic records repository fund; exemption A. The electronic records repository fund is established consisting of legislative appropriations, gifts, nonfederal grants, fees, donations and other monies. The director shall administer the fund. Monies in the fund are subject to legislative appropriation. The director shall use the monies in the fund for operating expenses for the […]
41-151.03. Director of the state library; qualifications A. The state library is under the charge and control of a director, subject to supervision of the secretary of state. The secretary of state shall appoint the director of the state library. The director shall serve at the pleasure of the secretary of state. B. The director […]
41-151.04. Compensation of director The secretary of state shall determine the compensation of the director pursuant to section 38-611.
41-151.05. Powers and duties of director A. The director shall: 1. Adopt rules for the use of books or other materials in the custody of the state library and for the removal of books from the library, including assessing reasonable penalties for failure to return books or other materials when due. The proceeds from the […]
41-151.06. State library administrative agency; state library fund A. The state library is the state library administrative agency, and the director may accept, on behalf of the state, any allocation of monies or materials made by the federal government for state library purposes, any appropriation of state monies for the purposes of this article or […]
41-151.07. Library development services The state library shall: 1. Direct and coordinate statewide public library services. 2. Encourage and assist the development of library services in state and local institutions and governmental units. 3. Compile and disseminate statistics and other data relating to libraries and library services. 4. Give professional advice and assistance in the […]
41-151.08. Archives and history services; recovery of costs A. The state library shall contain: 1. All available works, books, newspaper files, pamphlets, papers, manuscripts, documents, magazines and newspaper articles, maps, pictures, items and materials pertaining to or bearing on the history of this state. 2. Copies of current official reports, public documents and publications of […]
41-151.09. Depository of official archives A. The state library is the central depository of all official books, records and documents, including electronic records, not in current use of the various state officers and departments of this state and the counties, cities and towns. These materials constitute the state archives. The state archives shall be carefully […]
41-151.10. Historical records The state library shall: 1. Collect from the files of old newspapers, court records, church records, private collections and other sources, data pertaining to the history of this state. 2. Accept loans or gifts of rare volumes, manuscripts, maps, pictures and other articles or things of historical value. 3. Classify, edit, annotate […]
41-151.11. Access to public records The director, in person or through a deputy, has the right of reasonable access to all nonconfidential public records in this state, or any public office of this state or any county, city, district or political subdivision of this state, because of the historical and research value of data contained […]
41-151.12. Records; records management; powers and duties of director; fees; records services fund A. The director is responsible for preserving and managing records. In addition to other powers and duties, the director shall: 1. Establish standards, procedures and techniques for effective management of records. 2. Make continuing surveys of recordkeeping operations and recommend improvements in […]
41-151.13. Records management officer; duties A. The state library shall employ a records management officer who is responsible for the direction and control of the records management program. The records management officer, at the direction of the director, shall administer section 41-151.12. B. The state library shall: 1. Through consultation and education, provide for an […]
41-151.14. State and local public records management; violation; classification; definition A. The head of each state and local agency shall: 1. Establish and maintain an active, continuing program for the economical and efficient management of the public records of the agency. 2. Make and maintain records containing adequate and proper documentation of the organization, functions, […]
41-151.15. Preservation of public records A. All records made or received by public officials or employees of this state or the counties, cities and towns of this state in the course of their public duties are the property of this state. Except as provided in this article, the director and every other custodian of public […]
41-151.16. Production and reproduction of records by agencies of the state and political subdivisions; admissibility; violation; classification A. Each agency of this state or of any political subdivision of this state may implement a program for the production or reproduction by photography or other method of reproduction on film, microfiche, digital imaging or other electronic […]
41-151.17. Duties relating to historical value A. The state library shall: 1. Determine whether public records presented to it are of historical value. 2. Dispose of records determined to be of no historical value. 3. Accept those records deemed by a public officer having custody of the records to be unnecessary for transacting the business […]
41-151.18. Arizona uniform laws commission; membership; duties A. The Arizona uniform laws commission is established consisting of four members who are members of a state bar association and who are appointed by the governor. These members are in addition to the members who have attained life membership in the national conference of commissioners on uniform […]
41-151.19. Determination of value; disposition Every public officer who has public records in the public officer’s custody shall consult periodically with the state library and the state library shall determine whether the records in question are of legal, administrative, historical or other value. Those records determined to be of legal, administrative, historical or other value […]
