§ 42.1-90.1. Auditing
The Librarian may, in his discretion, conduct an audit of the records management practices of any agency. Any agency subject to the audit shall cooperate and provide the Library with any records or assistance that it requests. The Librarian shall compile a written summary of the findings of the audit and any actions necessary to […]
§ 42.1-91. Repealed
Repealed by Acts 2006, c. 60, cl. 2.
§ 42.1-86.01. Records may be retained in electronic medium
Notwithstanding any provision of law requiring a public record to be retained in a tangible medium, an agency may retain any public record in an electronic medium, provided that the record remains accessible for the duration of its retention schedule and meets all other requirements of this chapter. Nothing herein shall affect any law governing […]
§ 42.1-86.1. Disposition of public records
A. No agency shall sell or give away public records. No agency shall destroy or discard a public record unless (i) the record appears on a records retention and disposition schedule approved pursuant to § 42.1-82 and the record’s retention period has expired; (ii) a certificate of records destruction, as designated by the Librarian of […]
§ 42.1-87. Archival public records
A. Custodians of archival public records shall keep them in fire-resistant, environmentally controlled, physically secure rooms designed to ensure proper preservation and in such arrangement as to be easily accessible. Current public records should be kept in the buildings in which they are ordinarily used. It shall be the duty of each agency to consult […]
§ 42.1-83. Repealed
Repealed by Acts 2006, c. 60, cl. 2.
§ 42.1-84. Repealed
Repealed by Acts 2005, c. 787, cl. 2.
§ 42.1-85. Records Management Program; agencies to cooperate; agencies to designate records officer
A. The Library of Virginia shall administer a records management program for the application of efficient and economical methods for managing the lifecycle of public records consistent with regulations and guidelines promulgated by the State Library Board, including operation of a records center or centers. The Library of Virginia shall establish procedures and techniques for […]
§ 42.1-86. Essential public records; security recovery copies; disaster plans
A. In cooperation with the head of each agency, The Library of Virginia shall establish and maintain a program for the selection and preservation of essential public records. The program shall provide for preserving, classifying, arranging, and indexing essential public records so that such records are made available to the public. The program shall provide […]
§ 42.1-82. Duties and powers of Library Board
A. The State Library Board shall: 1. Issue regulations concerning procedures for the disposal, physical destruction or other disposition of public records containing social security numbers. The procedures shall include all reasonable steps to destroy such documents by (i) shredding, (ii) erasing, or (iii) otherwise modifying the social security numbers in those records to make […]