5-15-5.1-15. Public Official’s Delivery of Records to Successor; Deposit of Records With Archives and Records Administration Upon Termination of State Agency or Local Government
Sec. 15. (a) A public official who has the custody of any records, excluding personal records, shall at the expiration of the public official’s term of office or appointment, deliver to the public official’s successor, or to the administration if there is no successor, all materials defined as records by this chapter. (b) Upon the […]
5-15-5.1-16. Transfer of Records to State Archives; Agreements With Legislature and Supreme Court
Sec. 16. (a) The administration may enter into agreements with the legislative branch of government for transfer of the permanent records of that body not having current administrative value to the Indiana state archives. (b) The administration may enter into agreements with the Indiana supreme court and court of appeals and their clerk for transfer […]
5-15-5.1-17. State or Local Government Official’s Delivery of Books, Records, and Other Materials to Archives and Records Administration; Copying
Sec. 17. (a) A state or local government official may turn over to the administration, in accordance with the rules of the administration for permanent preservation, any official books, records, documents, original papers, newspaper files, or printed books or materials not in current use in the official’s office. (b) Subject to subsection (c), the administration […]
5-15-5.1-4. Director; Qualifications; Staff; Salaries
Sec. 4. (a) The governor shall appoint a director as the executive head of the administration. The director must be versed in the principles of information and forms management, archives, and the affairs and organization of state government. It is the intent of the general assembly that the director be a person who is qualified […]
5-15-5.1-18. Oversight Committee; Composition; Secretary; Compensation and Expenses
Sec. 18. (a) The oversight committee on public records consists ex officio of: (1) the governor or the governor’s designee; (2) the secretary of state or the secretary’s designee; (3) the state examiner of the state board of accounts or the state examiner’s designee; (4) the director of the state library; (5) the director of […]
5-15-5.1-5. Duties and Powers of the Archives and Records Administration
Sec. 5. (a) Subject to approval by the oversight committee on public records created by section 18 of this chapter, the administration shall do the following: (1) Establish a forms management program for state government and approve the design, typography, format, logo, data sequence, form analysis, form number, and agency file specifications of each form. […]
5-15-5.1-19. Duties of Oversight Committee
Sec. 19. (a) It is the duty of the oversight committee to: (1) function as the policy making body for the administration; and (2) determine what records have no apparent official value but should be preserved for research or other purposes. (b) The oversight committee shall maintain a master list of all record series that […]
5-15-5.1-5.3. State Archives Preservation and Reproduction Account; Establishment
Sec. 5.3. (a) The state archives preservation and reproduction account (referred to in this section as “the account”) is established as an account within the state general fund. The account shall be administered by the administration. The money in the account does not revert to any other account within the state general fund at the […]
5-15-5.1-20. Establishment of Standards by Oversight Committee; Forms; Records Using Archival Materials, Processes, and Standards; Rules
Sec. 20. (a) The oversight committee shall: (1) establish standards for safeguarding personal information systems that shall be followed by agencies maintaining such systems; (2) approve the content of all forms that involve confidential records; and (3) require use of archival materials, processes, and standards for records that the administration determines should be preserved indefinitely. […]
5-15-5.1-6. Designing, Numbering, Standardizing, Consolidating, and Eliminating Forms; Consultation With Affected Agency or Local Government
Sec. 6. The administration shall design, redesign, number, standardize, consolidate, or eliminate when obsolete, all forms used by state government, apply the definition of record to any governmental materials so questioned, and determine the nature of nonrecord materials housed or maintained by an agency or local government. In performing these functions, the administration shall consult […]