Sec. 1. (a) The definitions in this section apply throughout this chapter: (b) “Administration” means the Indiana archives and records administration created by this chapter. (c) “Agency” means any state office, department, division, board, bureau, commission, authority, or other separate unit of state government established by the Constitution of the State of Indiana, by law, […]
Sec. 10. (a) Each agency and local government shall: (1) Make and preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency and local government to protect the legal and financial rights of the government and of persons directly affected by the agency’s activities and […]
Sec. 11. Title to any record transferred to the Indiana state archives as authorized by this chapter or IC 5-15-6 shall be vested in the administration. However, title to any record deposited in the Indiana state records center shall remain with the agency transferring that record. As added by Acts 1979, P.L.40, SEC.1. Amended by […]
Sec. 12. The administration shall establish and maintain a critical records program for the state of Indiana. It shall determine what records are essential to the continuity of state and local government operations and shall survey agency and local government records to identify those records. The administration shall plan and implement a program for protection […]
Sec. 13. Records designated as confidential by law shall be so treated by the administration in the maintenance, storage, transfer, or other disposition of those records. Confidential records scheduled for destruction shall be destroyed in such a manner that they cannot be read, interpreted, or reconstructed. As added by Acts 1979, P.L.40, SEC.1. Amended by […]
Sec. 14. A public official or agency may not mutilate, destroy, sell, loan, or otherwise dispose of any government record, except under a record retention schedule or with the written consent of the administration. As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.171-2015, SEC.24.
Sec. 15. (a) A public official who has the custody of any records, excluding personal records, shall at the expiration of the public official’s term of office or appointment, deliver to the public official’s successor, or to the administration if there is no successor, all materials defined as records by this chapter. (b) Upon the […]
Sec. 16. (a) The administration may enter into agreements with the legislative branch of government for transfer of the permanent records of that body not having current administrative value to the Indiana state archives. (b) The administration may enter into agreements with the Indiana supreme court and court of appeals and their clerk for transfer […]
Sec. 17. (a) A state or local government official may turn over to the administration, in accordance with the rules of the administration for permanent preservation, any official books, records, documents, original papers, newspaper files, or printed books or materials not in current use in the official’s office. (b) Subject to subsection (c), the administration […]
Sec. 18. (a) The oversight committee on public records consists ex officio of: (1) the governor or the governor’s designee; (2) the secretary of state or the secretary’s designee; (3) the state examiner of the state board of accounts or the state examiner’s designee; (4) the director of the state library; (5) the director of […]
Sec. 19. (a) It is the duty of the oversight committee to: (1) function as the policy making body for the administration; and (2) determine what records have no apparent official value but should be preserved for research or other purposes. (b) The oversight committee shall maintain a master list of all record series that […]
Sec. 2. (a) This chapter applies to records: (1) open to the public and carrying no classification or restriction; (2) required to be kept confidential by federal law, rule, or regulation; (3) declared confidential by the general assembly; or (4) declared confidential by a rule adopted under specific authority for confidential records granted to an […]
Sec. 20. (a) The oversight committee shall: (1) establish standards for safeguarding personal information systems that shall be followed by agencies maintaining such systems; (2) approve the content of all forms that involve confidential records; and (3) require use of archival materials, processes, and standards for records that the administration determines should be preserved indefinitely. […]
As added by P.L.213-2015, SEC.65. Repealed by P.L.42-2018, SEC.26.
Sec. 3. There is created the Indiana archives and records administration to administer this chapter. The administration shall adopt a seal which shall be the seal of the state of Indiana. The administration shall offer its services to the legislative and judicial branches of state government. As added by Acts 1979, P.L.40, SEC.1. Amended by […]
Sec. 4. (a) The governor shall appoint a director as the executive head of the administration. The director must be versed in the principles of information and forms management, archives, and the affairs and organization of state government. It is the intent of the general assembly that the director be a person who is qualified […]
Sec. 5. (a) Subject to approval by the oversight committee on public records created by section 18 of this chapter, the administration shall do the following: (1) Establish a forms management program for state government and approve the design, typography, format, logo, data sequence, form analysis, form number, and agency file specifications of each form. […]
Sec. 5.3. (a) The state archives preservation and reproduction account (referred to in this section as “the account”) is established as an account within the state general fund. The account shall be administered by the administration. The money in the account does not revert to any other account within the state general fund at the […]
Sec. 6. The administration shall design, redesign, number, standardize, consolidate, or eliminate when obsolete, all forms used by state government, apply the definition of record to any governmental materials so questioned, and determine the nature of nonrecord materials housed or maintained by an agency or local government. In performing these functions, the administration shall consult […]
Sec. 6.5. (a) This section does not apply to a printed document that was printed and in stock before July 1, 1995. (b) As used in this section, “multiracial” means having a biological parent who is of a different race from the other biological parent. (c) All forms, questionnaires, and other printed or electronic documents: […]
