5-15-5.1-7. Archives Available for Public Use, Subject to Need for Preservation; Furnishing Copies of Archival Materials
Sec. 7. The administration shall make the archives of the state available for public use under supervised control at reasonable hours. However, the administration shall weigh the need for preservation from deterioration or mutilation of original records in establishing access use to such items. The administration shall furnish copies of archival materials upon request, unless […]
5-15-5.1-8. State Imaging and Microfilm Laboratory; Standards for Microfilming and Imaging Documents
Sec. 8. The administration shall operate a state imaging and microfilm laboratory. The oversight committee in coordination with the supreme court shall promulgate regulations concerning quality standards for microfilming and imaging documents that shall allow documents meeting those standards to be admissible in court. Such microfilming and imaging standards shall be followed by all state […]
5-15-5.1-9. Copies of Records Transferred to Archives and Records Administration; Force and Effect
Sec. 9. Copies of records transferred from the office of their origin to the custody of the administration, when certified by the director or the director’s designee, under seal of the administration, shall have the same force and effect as if certified by the original custodian. As added by Acts 1979, P.L.40, SEC.1. Amended by […]
5-15-5.1-10. Duties of Agencies and Local Governments
Sec. 10. (a) Each agency and local government shall: (1) Make and preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency and local government to protect the legal and financial rights of the government and of persons directly affected by the agency’s activities and […]
5-15-5.1-11. Title to Records
Sec. 11. Title to any record transferred to the Indiana state archives as authorized by this chapter or IC 5-15-6 shall be vested in the administration. However, title to any record deposited in the Indiana state records center shall remain with the agency transferring that record. As added by Acts 1979, P.L.40, SEC.1. Amended by […]
5-15-5.1-12. Critical Records Program
Sec. 12. The administration shall establish and maintain a critical records program for the state of Indiana. It shall determine what records are essential to the continuity of state and local government operations and shall survey agency and local government records to identify those records. The administration shall plan and implement a program for protection […]
5-15-5.1-13. Confidential Records; Destruction
Sec. 13. Records designated as confidential by law shall be so treated by the administration in the maintenance, storage, transfer, or other disposition of those records. Confidential records scheduled for destruction shall be destroyed in such a manner that they cannot be read, interpreted, or reconstructed. As added by Acts 1979, P.L.40, SEC.1. Amended by […]
5-15-5.1-14. Mutilation, Sale, Loan, or Other Disposition of Records by Public Official or Agency
Sec. 14. A public official or agency may not mutilate, destroy, sell, loan, or otherwise dispose of any government record, except under a record retention schedule or with the written consent of the administration. As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.171-2015, SEC.24.
5-15-5.1-15. Public Official’s Delivery of Records to Successor; Deposit of Records With Archives and Records Administration Upon Termination of State Agency or Local Government
Sec. 15. (a) A public official who has the custody of any records, excluding personal records, shall at the expiration of the public official’s term of office or appointment, deliver to the public official’s successor, or to the administration if there is no successor, all materials defined as records by this chapter. (b) Upon the […]
5-15-5.1-16. Transfer of Records to State Archives; Agreements With Legislature and Supreme Court
Sec. 16. (a) The administration may enter into agreements with the legislative branch of government for transfer of the permanent records of that body not having current administrative value to the Indiana state archives. (b) The administration may enter into agreements with the Indiana supreme court and court of appeals and their clerk for transfer […]