5-15-6-1.6. “Records Management”
Sec. 1.6. As used in this chapter, “records management” means a program to apply management techniques to the purchase, creation, utilization, maintenance, retention, preservation, and disposal of records undertaken to improve efficiency and reduce costs of record keeping, including management of the following: (1) Filing and microfilming equipment and supplies. (2) Filing and information retrieval […]
5-15-5.1-13. Confidential Records; Destruction
Sec. 13. Records designated as confidential by law shall be so treated by the administration in the maintenance, storage, transfer, or other disposition of those records. Confidential records scheduled for destruction shall be destroyed in such a manner that they cannot be read, interpreted, or reconstructed. As added by Acts 1979, P.L.40, SEC.1. Amended by […]
5-15-5.1-14. Mutilation, Sale, Loan, or Other Disposition of Records by Public Official or Agency
Sec. 14. A public official or agency may not mutilate, destroy, sell, loan, or otherwise dispose of any government record, except under a record retention schedule or with the written consent of the administration. As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.171-2015, SEC.24.
5-15-5.1-15. Public Official’s Delivery of Records to Successor; Deposit of Records With Archives and Records Administration Upon Termination of State Agency or Local Government
Sec. 15. (a) A public official who has the custody of any records, excluding personal records, shall at the expiration of the public official’s term of office or appointment, deliver to the public official’s successor, or to the administration if there is no successor, all materials defined as records by this chapter. (b) Upon the […]
5-15-5.1-16. Transfer of Records to State Archives; Agreements With Legislature and Supreme Court
Sec. 16. (a) The administration may enter into agreements with the legislative branch of government for transfer of the permanent records of that body not having current administrative value to the Indiana state archives. (b) The administration may enter into agreements with the Indiana supreme court and court of appeals and their clerk for transfer […]
5-15-5.1-17. State or Local Government Official’s Delivery of Books, Records, and Other Materials to Archives and Records Administration; Copying
Sec. 17. (a) A state or local government official may turn over to the administration, in accordance with the rules of the administration for permanent preservation, any official books, records, documents, original papers, newspaper files, or printed books or materials not in current use in the official’s office. (b) Subject to subsection (c), the administration […]
5-15-5.1-4. Director; Qualifications; Staff; Salaries
Sec. 4. (a) The governor shall appoint a director as the executive head of the administration. The director must be versed in the principles of information and forms management, archives, and the affairs and organization of state government. It is the intent of the general assembly that the director be a person who is qualified […]
5-15-5.1-18. Oversight Committee; Composition; Secretary; Compensation and Expenses
Sec. 18. (a) The oversight committee on public records consists ex officio of: (1) the governor or the governor’s designee; (2) the secretary of state or the secretary’s designee; (3) the state examiner of the state board of accounts or the state examiner’s designee; (4) the director of the state library; (5) the director of […]
5-15-5.1-5. Duties and Powers of the Archives and Records Administration
Sec. 5. (a) Subject to approval by the oversight committee on public records created by section 18 of this chapter, the administration shall do the following: (1) Establish a forms management program for state government and approve the design, typography, format, logo, data sequence, form analysis, form number, and agency file specifications of each form. […]
5-15-5.1-19. Duties of Oversight Committee
Sec. 19. (a) It is the duty of the oversight committee to: (1) function as the policy making body for the administration; and (2) determine what records have no apparent official value but should be preserved for research or other purposes. (b) The oversight committee shall maintain a master list of all record series that […]