5-15-5.1-20. Establishment of Standards by Oversight Committee; Forms; Records Using Archival Materials, Processes, and Standards; Rules
Sec. 20. (a) The oversight committee shall: (1) establish standards for safeguarding personal information systems that shall be followed by agencies maintaining such systems; (2) approve the content of all forms that involve confidential records; and (3) require use of archival materials, processes, and standards for records that the administration determines should be preserved indefinitely. […]
5-15-5.1-6. Designing, Numbering, Standardizing, Consolidating, and Eliminating Forms; Consultation With Affected Agency or Local Government
Sec. 6. The administration shall design, redesign, number, standardize, consolidate, or eliminate when obsolete, all forms used by state government, apply the definition of record to any governmental materials so questioned, and determine the nature of nonrecord materials housed or maintained by an agency or local government. In performing these functions, the administration shall consult […]
5-15-5.1-20.5. Repealed
As added by P.L.213-2015, SEC.65. Repealed by P.L.42-2018, SEC.26.
5-15-5.1-6.5. Racial or Ethnic Identification Information; Multiracial Classification
Sec. 6.5. (a) This section does not apply to a printed document that was printed and in stock before July 1, 1995. (b) As used in this section, “multiracial” means having a biological parent who is of a different race from the other biological parent. (c) All forms, questionnaires, and other printed or electronic documents: […]
5-15-5.1-7. Archives Available for Public Use, Subject to Need for Preservation; Furnishing Copies of Archival Materials
Sec. 7. The administration shall make the archives of the state available for public use under supervised control at reasonable hours. However, the administration shall weigh the need for preservation from deterioration or mutilation of original records in establishing access use to such items. The administration shall furnish copies of archival materials upon request, unless […]
5-15-5.1-8. State Imaging and Microfilm Laboratory; Standards for Microfilming and Imaging Documents
Sec. 8. The administration shall operate a state imaging and microfilm laboratory. The oversight committee in coordination with the supreme court shall promulgate regulations concerning quality standards for microfilming and imaging documents that shall allow documents meeting those standards to be admissible in court. Such microfilming and imaging standards shall be followed by all state […]
5-15-5.1-9. Copies of Records Transferred to Archives and Records Administration; Force and Effect
Sec. 9. Copies of records transferred from the office of their origin to the custody of the administration, when certified by the director or the director’s designee, under seal of the administration, shall have the same force and effect as if certified by the original custodian. As added by Acts 1979, P.L.40, SEC.1. Amended by […]
5-15-5.1-10. Duties of Agencies and Local Governments
Sec. 10. (a) Each agency and local government shall: (1) Make and preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency and local government to protect the legal and financial rights of the government and of persons directly affected by the agency’s activities and […]
5-15-5.1-11. Title to Records
Sec. 11. Title to any record transferred to the Indiana state archives as authorized by this chapter or IC 5-15-6 shall be vested in the administration. However, title to any record deposited in the Indiana state records center shall remain with the agency transferring that record. As added by Acts 1979, P.L.40, SEC.1. Amended by […]
5-15-5.1-12. Critical Records Program
Sec. 12. The administration shall establish and maintain a critical records program for the state of Indiana. It shall determine what records are essential to the continuity of state and local government operations and shall survey agency and local government records to identify those records. The administration shall plan and implement a program for protection […]