Section 10-605 – Annual Report
(a) On or before July 31 of each year, each department or independent unit shall submit to the Division an annual report on its activities as to the management of its forms during the previous fiscal year. (b) On or before September 1 of each year, the Division shall submit, subject to § 2–1257 of this article, […]
Section 10-608 – Definitions
(a) In this Part II of this subtitle the following words have the meanings indicated. (b) “Archives” means the State Archives. (c) “Division” means the Records Management Division of the Department of General Services. (d) “Program” means a program for the management of the records of a unit of the State government. (e) “Records officer” means any individual designated under […]
Section 10-609 – Regulations
The Division and the State Archivist jointly shall adopt regulations to: (1) define the character of records of archival quality; (2) determine the quantity of those records; (3) set standards for the development of record retention and disposal schedules; and (4) provide for the periodic transfer to the State Archivist or disposal of records, in accordance with the schedules.
Section 10-610 – Records Management Program; Records Officer
(a) (1) Each unit of the State government shall have a program for the continual, economical, and efficient management of the records of the unit. (2) The program shall include procedures for: (i) the security of the records; (ii) the establishment and revision, in accordance with the regulations, record retention and disposal schedules to ensure the prompt and orderly disposition […]
Section 10-611 – Duties of Division
The Division shall: (1) inspect the records of the units of the State government; (2) study the records management practices of the units of State government; (3) review a proposal to buy or rent equipment, storage space, or services for records, including microfilming or photocopying, and, as appropriate, make recommendations about the proposal to: (i) the Department of Budget […]
Section 10-614 – Definitions
(a) In this Part III of this subtitle the following words have the meanings indicated. (b) “Archives” means the State Archives. (c) “Commission” means the Hall of Records Commission. (d) “Public official” includes an official of the State or of a county, city, or town in the State. (e) “Record” means any documentary material in any form created or received […]
Section 10-615 – Scope of Part
Except as expressly provided in § 10–619 of this subtitle, this Part III of this subtitle does not authorize: (1) the destruction of a permanent book of account; (2) the destruction of a land record of a clerk of a circuit court; (3) the destruction of any record that relates to the financial operation of a unit of […]
Section 10-616 – Public Records
(a) In accordance with the record retention and disposal schedules, a public official shall offer to the Archives any public record of the official that no longer is needed, such as: (1) an original paper; (2) a book; (3) a file; (4) a record of a court of record for which an accurate transcript is in use; (5) a record that […]
Section 10-617 – Nonofficial Materials
(a) A public official may offer to the Archives or may destroy any of the following materials that the public official no longer needs: (1) a book, magazine, or newspaper; (2) other library or museum material that was made or acquired for reference or exhibition purposes; (3) an extra copy of a document that was kept only for convenience […]
Section 10-618 – Portraits
A public official may offer to the Archives any portrait that is in the custody of the public official but is no longer used.