Section 42-8.1-20. – Rhode Island Historical Records Trust established.
§ 42-8.1-20. Rhode Island Historical Records Trust established. (a) There is hereby established a special fund to be known as the Rhode Island Historical Records Trust (hereinafter called Trust). (b) There is hereby imposed an additional assessment of four dollars ($4.00) for every instrument filed for recording pursuant to §§ 33-22-21 and 34-13-7. (c) On […]
Section 42-8.1-10. – Determination of value.
§ 42-8.1-10. Determination of value. Every public officer who has public records in his or her custody shall consult periodically with the state archivist together with the state auditor, and the attorney general, and those officers shall determine whether the records in question are of permanent legal or historical value. Those records unanimously determined not […]
Section 42-8.1-11. – Transfer of records to archives.
§ 42-8.1-11. Transfer of records to archives. (a) Those records deemed by the public officer having custody thereof to be unnecessary for the transaction of the business of his or her office and yet deemed by the public records administrator, attorney general, or the auditor general and the state archivist to be of permanent or […]
Section 42-8.1-12. – Violations.
§ 42-8.1-12. Violations. (a) The state archivist shall, whenever he or she finds that any provisions of this title have been or are being violated, inform in writing the head of the agency concerned of the violations and make recommendations regarding means of correcting them. Unless corrective measures satisfactory to the archivist are inaugurated within […]
Section 42-8.1-13. – Legal status of reproductions.
§ 42-8.1-13. Legal status of reproductions. (a) When any copy or reproduction, furnished under the terms hereof, is authenticated by the official seal and certified by the state archivist, the copy or reproduction shall be admitted in evidence equally with the original from which it was made. (b) The state archivist or any other public […]
Section 42-8.1-14. – Limitation on liability.
§ 42-8.1-14. Limitation on liability. With respect to letters and other intellectual productions (exclusive of material copyrighted or patented) after they come into the custody or possession of the state archivist, neither the division, the state, nor its agents shall be liable for any infringement of literary priority rights or analogous rights arising thereafter out […]
Section 42-8.1-15. – Copying and authenticating charges.
§ 42-8.1-15. Copying and authenticating charges. The archivist may charge a fee set to recover the costs for making or authenticating copies or reproductions of materials transferred to his or her custody. This fee shall be fixed by the secretary of state, at a level which will recover, so far as practicable, all elements of […]
Section 42-8.1-16. – Annual report.
§ 42-8.1-16. Annual report. The secretary of state shall submit for the public records administrator, all general office holders, the governor and the general assembly an annual report concerning the administration of functions of the archivist and the division. History of Section.P.L. 1989, ch. 341, § 1.
Section 42-8.1-17. – Duties of agencies.
§ 42-8.1-17. Duties of agencies. It shall be the duty of each agency of the state and political subdivision thereof to: (1) Cause to be made and preserved records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency and designed to furnish the information necessary to […]
Section 42-8.1-18. – Penalties.
§ 42-8.1-18. Penalties. Any officer or employee who violates the provisions of this chapter is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding one thousand dollars ($1,000) or by imprisonment for not more than one year. History of Section.P.L. 1989, ch. 341, § 1.