§5A-8-11. Essential State Records Safekeeping
(a) The administrator shall prescribe a manner of safekeeping of essential state records and preservation duplicates and may establish, with the approval of the Legislature, storage facilities therefor. The administrator may provide for physical storage outside the state or electronic storage. (b) When in the opinion of the administrator the legally designated or customary location […]
§5A-8-12. Essential State Records Maintenance, Inspection, and Use
[Repealed.]
§5A-8-13. Essential State Records Confidential Records
Any agency subject to this article shall control and at all times be the owner of its records. When a state record is required by law to be treated in a confidential manner and is an essential state record, the agency, in effectuating the purpose of this article with respect to such state record, shall […]
§5A-8-14. Essential State Records Review of Program
The administrator shall review the program at least annually for the selection and preservation of essential state records designated by the agencies, including the classification of records and the provisions for preservation duplicates, and for safekeeping of essential state records or preservation duplicates to ensure that the purposes of this article are accomplished.
§5A-8-15. Records Management and Preservation of County Records; Alternate Storage of County Records; Records Management and Preservation Board; Qualifications and Appointment of Members; Reimbursement of Expenses; Staffing; Rule-Making Authority; Study of Records Management Needs of State Agencies; Grants to Counties
The Legislature finds that the use of electronic technology and other procedures to manage and preserve public records by counties should be uniform throughout the state where possible. (a) The governing body and the chief elected official of a county, hereinafter referred to as a county government entity, whether organized and existing under a charter […]
§5A-8-16. Assistance to Legislative and Judicial Branches
Upon request, the records administrator shall assist and advise in the establishment of records management programs in the legislative and judicial branches of state government and shall, as required by them, provide program services similar to those available to the executive branch of state government pursuant to the provisions of this article.
§5A-8-17. Disposal of Records
(a) Except as provided in 57-1-7a of this code, no record shall be destroyed or otherwise disposed of by any agency of the state, unless it is determined by the administrator and the Director of Archives and History within the Department of Arts, Culture, and History that the record has no further administrative, legal, fiscal, […]
§5A-8-3. Definitions
As used in this article: “Agency” means any department, office, commission, board, or other unit, however designated, of the executive branch of state government. “Agency Records Manager” means an employee appointed by the agencys chief executive officer or agency head to manage the agencys records inventory and to act as liaison with the administrator. “Disaster” […]
§5A-8-4. Categories of Records to Be Preserved
State or local records which are within the following categories are essential records which shall be preserved pursuant to this article: Category A. Records containing information necessary to the operation of government in the emergency created by a disaster. Category B. Records not within category A but containing information necessary to protect the rights and […]
§5A-8-5. State Records Administrator
The Secretary of the Department of Administration is hereby designated the state records administrator, hereinafter called the administrator. The secretary may designate someone within the department to carry out the duties of the administrator. The administrator shall establish and administer in the Department of Administration of the executive branch of state government a records management […]