I. A charitable organization shall submit a complete financial report for each license issued under RSA 287-E:20 to the commission within 105 days from the date of issue and every 90 days thereafter, or within 15 days after the expiration date of the license, whichever occurs first.
II. The financial report shall be completed by the treasurer of the charitable organization or a duly authorized officer, director, or official of the charitable organization who shall certify such accounting under oath.
III. The financial report shall include:
(a) A complete statement of all revenues and expenses.
(b) A record of the amount of prizes awarded.
(c) The names and addresses of the members who participated in the sale of lucky 7 tickets.
(d) The name and address of the distributor from whom the lucky 7 tickets were purchased.
(e) The name and address of, and the fee paid to, any person, or business entity, who provided consulting, accounting, management, or other similar services to the organization for the operation of lucky 7.
IV. All expenses shall be paid by check or electronic funds transfers, all cash prizes shall be paid in compliance with Internal Revenue Service W-2G requirements, and all such required documentation shall be available for inspection by the commission. The charitable organization shall retain canceled checks or required documentation or bank produced facsimiles of canceled checks for the payment of expenses and checks or bank produced facsimiles of checks and receipts for the payment of prizes for a period of 2 years.
V. All financial reports filed by charitable organizations shall be maintained by the commission for a period of one year from the date of filing and shall be open to public inspection.
VI. All financial records pertaining to the sale of lucky 7 tickets shall be maintained by the treasurer of the charitable organization or other duly authorized director, officer or official of the charitable organization and shall be made available to representatives of the commission or the commissioner of safety upon request.
VII. A charitable organization shall maintain complete and accurate documentation of all revenues and expenses contained in the financial reports for at least 2 years from the date the financial report is filed.
Source. 1983, 417:1. 1986, 67:15. 1997, 328:7. 2003, 254:3; 262:2. 2011, 259:17, eff. Sept. 11, 2011. 2022, 217:4, eff. Aug. 16, 2022.