45-401. Public policy concerning government records. The legislature declares that state and local government records with enduring value should be stored in conditions which are not adverse to their permanent preservation and should be properly arranged so that appropriate public access to such records is possible. Disposition of noncurrent records which do not merit preservation […]
45-402. Definitions. As used in this act: (a) “State agency” means any department, board, commission, or authority of the executive branch of state government. (b) “Local agency” means any department, board, commission, officer or authority of a county, city, township, school district or other tax-supported governmental subdivision of the state. (c) “Board” means the state […]
45-403. Government records are public property; destruction prohibited, except as permitted by retention and disposition schedules. (a) All government records made or received by and all government records coming into the custody, control or possession of a state or local agency, in the course of its public duties, and all government records deposited in the […]
45-404. Duties of state records board; disposition of county records. The state records board shall: (a) Approve or modify retention and disposition schedules and records manuals prepared pursuant to subsections (c) and (d) of K.S.A. 45-406 and amendments thereto. Once approved by the board the retention and disposition schedules for state agencies shall be filed […]
45-405. State archives; transfer of records thereto; discard or disposition of certain materials. (a) The state historical society shall serve as the official state archives and shall assist state and local agencies in the preservation of government records with enduring value. (b) Any state or local agency may transfer to the state archives any noncurrent […]
45-406. State archivist’s duties. Under the supervision of the secretary of the state historical society, the state archivist shall: (a) Seek, negotiate for, acquire and receive noncurrent government records with enduring value from agencies and branches of state government and from local agencies. (b) Properly arrange, store, preserve and make accessible to the public the […]
45-407. Public access or restriction of records; state archivist access to restricted records; disclosure prohibited; misdemeanor. (a) All government records deposited subsequent to adoption of this act in the state archives shall remain subject to any current state or federal statutes, or administrative regulations authorized by statute, which require public access or restrict public access […]
45-408. State agencies required to cooperate with state records board and state archivist; rules and regulations of board. Each agency of state government shall: (a) Obtain authority from the state records board before disposing of any government record, unless the disposition is authorized by statute or in the retention and disposition schedules, or unless the […]
45-409. Local agencies to cooperate. Each local agency shall: (a) Give careful consideration to the recommended retention and disposition schedules prepared by the state archivist when considering the disposition of government records and comply with all statutes governing the disposition of government records. (b) Cooperate with efforts by the state archivist or representatives of the […]
45-410. Legislative records; legislative coordinating council control. The state records board shall have no control over the disposition of legislative records. Subject to the approval of the legislative coordinating council, those records with enduring value as determined by the state archivist may be transferred to the state archives. Recommended retention and disposition schedules for legislative […]
45-411. Judicial records; supreme court rules. The state records board shall have no control over the disposition of judicial records. The supreme court shall make appropriate rules regarding the preservation or disposition of state judicial records, including appellate, district and other courts. History: L. 1981, ch. 331, § 11; July 1.
45-412. Microphotographic or optical disc copies of records; image recognition and information storage systems; original record destruction, when. (a) The state archivist shall prepare recommendations, to be approved by the state records board, based on the current standards of the federal government and the American national standards institute, for the quality of film or optical […]
45-413. Citation of act. This act shall be known and may be cited as the government records preservation act. History: L. 1981, ch. 331, § 13; July 1.
45-414. State archivist; duties; recommendations; certification by electronic signature; fees. (a) The state archivist shall prepare and present recommendations, to be approved by the state records board, based on national and professional standards as determined by the state archivist, for preservation processes for maintaining the authenticity of electronic government records. (b) Electronic records maintained pursuant […]
