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Section 33-A:1 – Definition of Terms.

    33-A:1 Definition of Terms. – In this chapter: I. "Board" means the municipal records board. II. "Municipal" refers to a city or town, county or precinct. III. "Municipal officers" means: (a) In the case of a town, the board of selectmen. (b) In the case of a city which has adopted the council manager […]

Section 33-A:3 – Municipal Committees.

    33-A:3 Municipal Committees. – The municipal officers or their designee together with the clerk, treasurer, an assessor, and tax collector of each city or town shall constitute a committee to govern the disposition of municipal records pursuant to this chapter. Unless otherwise provided by a municipal ordinance, the committee shall designate the office responsible […]

Section 33-A:3-a – Disposition and Retention Schedule.

    33-A:3-a Disposition and Retention Schedule. – The municipal records identified below shall be retained, at a minimum, as follows: I. Abatements: 5 years. II. Accounts receivable: until audited plus one year. III. Aerial photographs: permanently. IV. Airport inspections-annual: 3 years. V. Airport inspections-daily, including fuel storage and vehicles: 6 months. VI. Annual audit report: […]

Section 33-A:4-a – Municipal Records Board.

    33-A:4-a Municipal Records Board. – I. There is hereby established a municipal records board consisting of the following persons or their designees: (a) The director of the division of archives and records management. (b) The director of the New Hampshire Historical Society. (c) The state librarian. (d) The presidents of the New Hampshire Tax […]

Section 33-A:4-b – Powers and Duties of Board.

    33-A:4-b Powers and Duties of Board. – The board shall advise the secretary of state on standards and procedures for the effective and efficient management of municipal records. Such standards and procedures shall govern the retention, preservation and disposition of municipal records. The board shall oversee the local government records management improvement program as […]

Section 33-A:5 – Microfilming.

    33-A:5 Microfilming. – If municipal records are disposed of by microfilming, 2 films shall be produced. One film shall be retained by the municipality in a fireproof container and properly labeled. One shall be transferred to a suitable location for permanent storage. Source. 1967, 105:1. 1977, 358:4, eff. July 1, 1977.

Section 33-A:5-a – Electronic Records.

    33-A:5-a Electronic Records. – I. Paper municipal records listed in the disposition and retention schedule of RSA 33-A:3-a may be transferred to electronic records, as defined in RSA 5:29, VI, and the original paper records may be disposed of as the municipality chooses, subject to the requirements of other state or federal laws. Such […]

Section 33-A:6 – Exception.

    33-A:6 Exception. – Notwithstanding any other provision hereof, original town meeting and city council records shall not be disposed of but shall be permanently preserved. Such records prior to 1900 need not be microfilmed unless legible. Source. 1967, 105:1, eff. July 10, 1967.