§ 10-7-414. Transfer of Records to Institutions or to State Library and Archives to Be Held for Historical Purposes — Funds for Transfer and Maintenance of Records
The county public records commission, after authorizing destruction of any public records and after examination of these records by the state librarian and archivist or the state librarian and archivist’s representative in accordance with § 10-7-413, may authorize, by majority vote, to place any document or record which would otherwise be destroyed in the custody […]
§ 10-7-501. Reproduction of State Records on Film
The head of any department, commission, board, or agency of the state government may cause any or all records kept by such head or it to be photographed, microphotographed or reproduced on film; provided, that the microfilm project has been evaluated and approved by the division of records management of the department of state. Such […]
§ 10-7-502. Photographic Copy Deemed Original Record
Any photograph, microphotograph or photographic film of any state, county, or municipal public record is deemed to be an original record for all purposes, including introduction into evidence in all courts or administrative agencies. A transcript, exemplification, or certified copy thereof shall, for all purposes recited therein, be deemed to be a transcript, exemplification or […]
§ 10-7-503. Records Open to Public Inspection — Schedule of Reasonable Charges — Costs — Destruction of Public Records
As used in this part and title 8, chapter 4, part 6: “Public record or records” or “state record or records”: Means all documents, papers, letters, maps, books, photographs, microfilms, electronic data processing files and output, films, sound recordings, or other material, regardless of physical form or characteristics, made or received pursuant to law or […]
§ 10-7-504. Confidential Records — Exceptions
The medical records of patients in state, county, and municipal hospitals and medical facilities, and the medical records of persons receiving medical treatment, in whole or in part, at the expense of the state, county, or municipality, shall be treated as confidential and shall not be open for inspection by members of the public. Any […]
§ 10-7-409. Charges for Copies of Records Authorized
The county records commission has the power to establish charges for and to collect such charges for making and furnishing or enlarging copies of records.
§ 10-7-410. Reproductions Admissible as Evidence
Any reproduction of any record herein authorized to be made shall be deemed to be the original of the record so reproduced for all purposes, and any facsimile of such record duly certified to be such by the officer or clerk charged by law with the custody thereof shall be admissible as evidence in any […]
§ 10-7-411. Rules and Regulations of Commission
The county records commission has the authority to promulgate reasonable rules and regulations pertaining to the making, filing, storing, exhibiting and copying of the reproductions of records authorized by this chapter. Such rules and regulations shall provide, but not be limited to, the following: Standards and procedures for the reproduction of records for security or […]
§ 10-7-412. Destruction of Public Records Authorized — Terminated Mortgages, Deeds of Trust, Chattel Mortgages
The county records commission has the right to authorize the destruction of any and all public records as defined in § 10-7-403 pertaining to all mortgages and deeds of trust on personal property and chattel mortgages, the terms of which have expired or the conditions of which have been complied with in their entirety; provided, […]
§ 10-7-303. Division of Records Management — Creation, Disposition and Preservation of Records — Land, Legislative and Judicial Records — Guides
The division of records management of the department of state shall be the primary records management agency for state government, and as such shall direct the disposition of all records, including electronic processed records and computer output microfilm records. The division shall cooperate with other agencies in the creation of records, forms, etc., which will […]